Avoid Playing Email PingPong With “If...Then” Statements

Ping Pong by Janina Reinhard from The Noun Project

Scheduling meetings over email is like playing ping pong, where a simple “Can you meet at 4:00 pm?” could easily turn into an endless volley of back-and-forth replies. 

In The 4-Hour Work Week, author Tim Ferris suggests a simple strategy to streamline things:

Email communication should be streamlined to prevent needless back-and-forth. Thus, an email with “Can you meet at 4:00 pm?” would become “Can you meet at 4:00 pm? If not, please advise three other times that work for you.”

Get into the habit of considering what “if … then” actions can be proposed in any e-mail where you ask a question.

The “if…then” statement preempts follow-up questions and prevents them altogether. By avoiding separate dialogues, you dramatically reduce emails sent. Let the other person give you some options while you get back to doing real work.

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Hamza Khan

Hamza Khan is a best-selling author, award-winning entrepreneur, and globally-renowned keynote speaker whose TEDx talk "Stop Managing, Start Leading" has been viewed over two million times. The world's leading organizations trust him to enhance modern leadership, inspire purposeful productivity, nurture lasting resilience, and navigate constant change.

https://hamzakhan.ca
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